What does a wedding planner do?
Unless you are in the industry or you happen to know a wedding planner, you probably don’t know what we actually do. When I got engaged, well before my wedding planning days, the idea of hiring help hadn’t even crossed my mind. Hindsight is a wonderful thing and after several hiccups I realised the benefits of having a professional to work for me throughout the process.
“Full planning” doesn’t exactly explain what services I offer and having a consultation with potential clients is a great way to not only introduce myself, giving them an opportunity to see if they like me, but it provides an opportunity for me to list exactly what I do from the get go.
Wedding planning, especially if you are a novice, can be quite daunting as there are many things to consider. When I planned my wedding, I missed out a few of these important jobs which resulted in me spending too much money, feeling overwhelmed at the task in hand and having to deal with issues myself on the day. Having learnt from my own mistakes, I have tailor made a wedding planning ‘to do’ list, to ensure a smooth and stress free planning experience. My full planning service includes as a minimum:
- Initial planning meeting – We get to know each other, talk about your ideas, your ‘dream wedding’ and your budget.
- Design Creation – After our planning meeting I create a few design boards to provide you with inspiration on colour pallets, styling ideas and details. Once you have received these and provided me with your feedback, I create a final board for us to work from throughout the planning. This is a fantastic tool for your suppliers to work from too.
- Budget Analysis – I gather like for like quotes and create a spreadsheet breaking down the cheapest and most expensive prices I receive from suppliers, demonstrating the cost variation in your dream wedding.
- Supplier Searches – I contact my recommended suppliers that meet your requirements to see if they have availability and compile a supplier brochure for you, presenting 3-5 amazing suppliers I know will provide a top-quality service and help to create your dream wedding.
- Second planning meeting – We look over the budget analysis and supplier searches, working out what items are a priority, where we could save some money and pin point exactly what you have to spend and how we will keep on track of your budget. You can then look over the supplier brochure in your own time and make a decision after having a good look at their websites and social media pages. When you have decided who to book, I liaise with the suppliers, request booking forms, contracts and invoices, checking over the fine print to ensure we haven’t missed anything.
- Planning support – I will be on hand to support you through the process, provide you with advice and guidance throughout your planning. I also keep a record of your wedding plans and log any expenses, monitor payment dates and deadlines, acting as your bridal pa.
- Supplier and venue meetings – I attend any supplier meetings with you or on your behalf, if you wish, working with you and your supplier to bring your vision to reality.
- Guest list management – I email you a guest list spreadsheet for you to complete early in the planning. This contains sections for each guest so we know how many invitations you require, how many guests you are inviting, how many accept or decline, contact details and notes from their RSVP. I use this spreadsheet to order your invitations and postage labels. Many of my clients have their RSVP’s sent to my office so I can update the spreadsheet on their behalf. Closer to the wedding date I use the contact information so chase up any guests that haven’t replied.
- Guest list planning meeting – We use the completed spreadsheet to create your seating plan, dietary requirements for your caterers and any key information the venue may need – e.g. high chairs or wheelchair access.
- Schedules, itineraries and logistics – From early on we will have created a rough idea of a timeline for your day but closer to the wedding, I will work out (using maps) schedules for you and your guests, me as your wedding planner and for all your suppliers. I will liaise with everyone who is involved in creating your wedding to ensure they know where and when to be running up to and on the day.
- Site visit – the week of your wedding I will carry out a site visit to supervise either the marquee set up or to run through the final details with the venue team. I will attend either the day before or early in the morning of your wedding to ensure all the suppliers have transformed the venue to a high standard and exactly how you would expect to see it.
- On the day coordination – From the get go to the end of the day, I will be on hand to look after you, your parents, your guests and the suppliers. Keeping a close eye on the schedule and making sure the day is running smoothly and on time. With any event, sometimes things can go not to plan, but I will be there to fix, solve or manage anything that occurs. By leaving me to run the day, finish off any last-minute jobs and to look after you can be a relief, taking a weight off your shoulders and allowing you to enjoy your day as you truly should.
I love my job and am incredibly passionate about what I do. I go above and beyond the call of duty to look after my clients. Anything they require to make their wedding planning experience and wedding day as stress free I will do!
If you are considering a wedding planner and are getting married in Lincolnshire, Leicestershire, Nottinghamshire, Derbyshire, Rutland or Cambridgeshire please get in touch and arrange a FREE consultation to see if I am the planner for you.
“I would just like to say a massive thank you from both of us, our big day would not be anywhere near as special as it has turned out to be, if it wasn’t for continuous help and support. You have certainly over stepped a boundary of a great wedding planner and we really appreciate it. For this reason we now think of you as one of our friends. You have made our dreams come true.” – DAWN & JON
Photography by | Amy O’Boyle